IRS Form W-9 — City of Newport Beach — City Hall City of Newport Beach has a page on their website about what they do with Form W-9's. Here is what they have to say… The forms are reviewed to ensure accuracy. Once received, they will be reviewed by City Administrative Officer's staff, city clerks and City Law Enforcement. The forms are then reviewed by the City Attorney's Office and presented to the City Council for final approval. The forms are prepared and submitted for inclusion as part of the city's annual budgeting and budget submission process. The budget submission process involves the City Council receiving and reviewing a budget proposal from the Finance Director. It is then the responsibility of City Council, which comprises five members, to consider all recommendations made by City Budget and Finance. Once approved, the City Council must first approve the City Charter before the budget can be presented and ultimately enacted into law. There may be a time lag between the receipt of the budget proposal and the actual adoption of the budget. The City Council may decide to postpone any approved portion of the budget process for up to 90 days in order to accommodate special requests which require lengthy discussion. Once approved by the City Council, the budget may be presented to the public for voting by the public as a whole. A “1-1-1” vote of the public as a whole on a budget item should be taken. If, however after this vote, a majority of the City Council remains against the item, the City Council is still required to take action on the item at their next meeting. Form W-3 is used by the State of New York as the documentation for submitting to the IRS. It is a paper tax form with instructions. This form is free of charge and submitted to the IRS. If you preferred for the State of New York to electronically submit Form W-3 to the IRS, you will also need to have your Social Security Number and the IRS E-Verify ID number. You can find the address for the New York State Treasury. If you are not sure for whom to send your tax document. Here are some free forms to use if the IRS requires a paper copy for you to sign. These forms are available via a variety of search engines: National Taxpayers Union is a great source for these.